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EXECUTIVE ADMINISTRATIVE ASSISTANT

By / October 31, 2022

Why JP Cullen?
We specialize in the “Tough Jobs” no one else can do and we need the Executive Administrative Assistant to be the supportive force that empowers our Janesville Division and its senior leadership.

  • Wisconsin-based $400 million, 130-year-old, 5th generation family-owned construction management firm.
  • Seeking to be the construction manager of choice for the toughest jobs in the region.
  • Our Mission: To identify, hire, train, and retain the best people to serve our customers.
  • Our Need: An Executive Assistant who is a Servant Leader and possesses a can-do attitude.
  • Proactive problem-solver with the ability to manage priorities and workflow with minimal oversight.
  • Self-directed individual who enjoys being on a team as well as working independently.
  • Exceptional organizational skills with a high attention to detail
  • The kind of person who believes there is always a way if we all work together.

Major responsibilities include:

  • Direct support of the Divisional Vice President, Operations Manager and General Superintendent.
  • Creating, communicating, and storing confidential documents
  • Scheduling and coordinating annual and semi-annual reviews and documents
  • Managing and coordinating calendars for events including webinars and internal and external meetings
  • Providing support to Marketing for proposals, presentations, and meetings
  • Writing and distributing meeting minutes and agendas and general electronic documentation filing and organizing
  • Assisting in HR duties with job descriptions, interviews, offer letters, and onboarding
  • Updating and distributing monthly reports
  • Managing, reviewing, writing, and proofreading correspondence and reports as needed
  • Supporting additional office and project administrative tasks as needed

What you bring:

  • A 2 or 4 year Administrative or Business degree and/or relative experience providing administrative support for a combined minimum 8 years in an office setting]
  • Exceptional communication and writing skills and proficiency in a wide variety of computer programs, with the aptitude and willingness to learn new software and systems
  • Evidence of a high-level of discretion and respect for confidentiality
  • Customer service focused, excellent problem-solving skills, and ability to multi-task in an extremely fast-paced environment
  • Being courteous, professional, and diplomatic in dealing with internal and external contacts

Compensation & Benefits:
JP Cullen has a commitment to its community, employees, and employees’ families. We offer outstanding benefits — Health, Life, and Dental Insurance, Competitive Salary and Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training.

JP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans. JP Cullen provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.